How Is Evernote Helpful In Office Management?

What Is Office Management?

Office management is organizing, evaluating, implementing, and maintaining the work process within an organization, to sustain productivity and efficiency. The process of planning, organizing, staffing, directing, coordinating, and controlling office activities to achieve business objectives, efficiency, and effective performance in work, is termed office management. The following are the importance of office management –

1. Helps in achieving targets on time – if tasks are managed effectively and efficiently then achieving targets and goals on time is a mere activity,
2. Minimization of costs - office management is focused on reducing the cost of office activities in the best and the cheapest way possible,
3. Smooth flow of work – when things are planned and controlled correctly, tasks are achieved uninterrupted.
4. Optimum use of resources – it is the task of the manager to look over the scarce resources and focus on the optimum utilization of resources.
5. Managing survival and growth – management plays a significant role in the survival of an organization, it is the responsibility of the management to keep changing the technology and technique of work, it is the management that helps the organization during such changes and helps the employees adapt them.
6. Helps in maintaining office efficiency – the managers not only perform tasks and produce results but do these tasks in such a way that it monetarily benefits the organization.
7. Managing change – with the help of office management changes can be planned and implemented at the right time and in the right manner, technology changes rapidly and to cope with such change office management plays a significant role in accepting and implementing them, to grow economically it is important for an organization to adapt these changes.
8. Provides innovation – finding new and better methods of doing existing work is an important aspect of office management, for these changes and innovations suggestions from customers, close watch on competitors' activities, and information from salesmen play a significant role.
9. Provides leadership – managers support their subordinates to work willingly to achieve organizational goals.
10. Helps in retaining talent – efficient management must reward their employees for their work and motivate such employees by providing them with a suitable working environment.
11. Maintenance of public relations – an efficiently organized and managed organization’s goodwill increases by meeting the requirements of their customers and the general public, and,
12. Social benefits – an effectively managed organization maintains links with various banks, investors, government departments, insurance companies, and the general public.

What Is Evernote?

It is a note-taking and task-management application, developed by Evernote Corporation. It is used for project planning, to find what is required and when, and creating notes with audio, embedded photos, and web content, it helps keep life and work organized. Evernote can be operated in Microsoft Windows, iOS, macOS, and Android.

Why Do Companies Choose Evernote?

Evernote is like an individual’s second brain, one can capture everything that is or that could be important for them, and these tasks or actions can be linked to a calendar event and Evernote will surface it exactly when required. Ideas and thoughts can be captured not only using words but also images, sketches, audio recordings, and documents. It is not a cluttered app, it is easy to use everything including emails, checklists, and PDFs, as everything is organized in one place, using smart select all the material is in an individual's fingerprints. Evernote provides numerous ready-to-use templates like monthly calendars, monthly calendars – starting Monday, annual calendars, daily planners, weekly planners, meeting notes, meeting agendas, daily reflections, project management, event holiday planning, business plan, budgeting, creative writing, weekly review, yearly goals, and a lot more.

Businesses prefer Evernote as it helps capture ideas faster, brings people together, and moves projects forward. An individual can share content with anyone, there is no duplication of work as Evernote shows relevant content your colleagues own, so you don’t waste time on something that is already done. Evernote allows easy administration from the admin console.

Evernote is a note-taking and collaboration tool, it helps organize and share internal information among employees, saves time, and increases productivity. With Evernote, it is easy to store business information such as mission and vision, business plans, meeting minutes, quarterly and annual reports, credentials for any products or services, and partnership agreements, all this information is saved with easy access to individuals.

Evernote provides hassle-free documentation to its users by letting them go paperless, with Evernote, there is no need to maintain a record on paper, from notes, business receipts, and business cards to instructions everything can be recorded in the app itself. This provides a clutter-free working space and there is no stress of physical damage or documents getting miss-placed, they are available at an individual’s fingertips. Individuals can also create blogs or blog ideas and put them together or users may also clip a resource they find helpful in writing to their specific note. Users can share notes with their business partners or colleagues without sending emails back and forth. Evernote is great for creating templates that are regularly in use like supplier agreements and presentation outlines.

Evernote And Security Provides

Every individual is concerned about data leakage or data hacking, these thefts can cause big damage to an individual, the recovery might not be possible, or maybe it can cause emotional damage to a person, which is irreversible. These data leakages might cause monetary loss to an individual or an organization, with hacking tools, a hacker might steal business ideas and sensitive information about the organization, which will effectively damage the organization’s productivity in the long run. Keep all this in mind every organization is concerned about its data security and none can compromise on the privacy aspect.

Developers are mindful of the privacy and security needs of individuals, and Evernote follows all the industry-standard encryption to protect data. Evernote has a separate security program where the team keeps a check on security programs that include – product security, infrastructure security, employee awareness, and assessment activities. Evernote in their network security program sets network boundaries using VPNs, firewalls, and load balancers. For account security, Evernote provides two-factor authentication services for all accounts. Evernote’s services are operated on the Google Cloud platform, Google has multiple certifications, so that it can physically secure Evernote's data.